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GMS digitizesGovernment & Municipalities
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Government and municipalities

According to minister Plasterk's vision statement, all information needs to be digitally accessible. When this is finally the case, all municipalities can serve their citizens optimally. GMS helps municipalities digitize their archives and to import the digital output into the various municipal IT systems.

  • Connection to (DMS) applications for 'silent bulk import'
  • Knowledge and experience of the product and the market
  • Complete service provider for the integral digitization project
  • Machine park is suitable for scanning with substitution requirements

The digitalization of files and documents

1Project plan

GMS draws up a special project plan for every project. The project plan is of great importance for the project, especially when dealing with the digitization of files and documents since it records every requirement and wish. Dates, appointments, and deadlines will be incorporated into this plan.

2Assessment of source materials

We will inventory and transport the material in consultation with the client. The appointments will be confirmed once again and any other necessary adjustments will be made before the start of digitization.

3Execution and substitution

GMS will start the project when this is agreed upon, and will proceed to digitize the source materials in accordance with the requirements. Extra content, quality and indexing checks will be done to meet the substitution requirements. GMS is one of the few specialists that can meet the strict substitution requirements.

4Indexing, structuring and completion

The indexing process is of great importance when scanning files and document archives. The generated index facilitates direct availability and accessibility of the archive, and these are highly desirable capabilities. GMS makes this possible thanks to a good indexing procedure.

What can we digitize for you?