Work efficiently with a digitized archive!

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Digitizing archive

Are you looking for a way to work fully digitally? The digitization of your archives offers many advantages. Consider the efficiency gains this achieves for your organisation! Your whole archive can be made centrally accessible from any online location for authorized employees. Besides, digitization recovers an enormous amount of space and helps achieve significant space savings.

The digitalization of archives


Before we start the digitization process, we inventory the collection. We discuss the wishes and requirements in detail. We involve our specialists in the process, all of whom provide their input based on their respective disciplines.

2Project plan

After making inventory, we draw up a project plan tailored to the project at hand. Each project is different and so is every project plan. This will be done in consultation with the client.


After the approval of both parties, we will start digitizing. GMS supervises the digitization by doing either a random check or a 1:1 check. GMS has developed an integrated checking procedure to prevent the occurrence of digitization errors.


The digitized files will be edited and incorporated in a report according to the wishes and requirements of the client. The source materials will be returned on the agreed-upon date together with the digitized files.

Quality in your digital archive

The digitizing and scanning of archives is a profession of its own. A profession that GMS knows like no other. Because of our knowledge and experience, we can provide excellent advice to companies which are in the exploratory stage. We have professionals skilled in a range of disciplines who are able to mastermind, in collaboration with the client organisation, the correct solution to a complex problem.

This is our strength. We examine your archive from the viewpoint of different disciplines. As a player which uphold high standards of quality, we go beyond the production of splendid scans. Quality runs throughout our whole organisation and encompasses the quality of the scans as well as the optimisation of the process. Because of all this, we guarantee the best quality for the entire project.

Archive digitization specialist

GMS has concentrated on the digitization of archives for more than thirty years. In these thirty years GMS has processed tens of millions of scans.

GMS is widely active. GMS has digitized archives for organisations such as Friesland Campina, BP, Heineken and many other corporate organisations.  A stack made from all the paper archives successfully digitized by GMS would reach hundreds of meters into the sky. The source materials range from full company files and patient files to governmental administrative paperwork. You can find more information about this in our references.

Our focus is clear. GMS stands for quality and innovation, just as our clients do.

A trustworthy partner

We constantly invest in hardware and software in order to come up with the best solutions for you. This means that we do customisations. If you have specific digitization requirements, then please let us know!

Furthermore, GMS is the digitization company that completely meets the legal requirements as laid down by the government. An added benefit, therefore, is that your digital archive ends up being legally compliant. Whatever your wishes may be concerning your archive, GMS will ensure that nothing is left to chance.